A Day in the Life of an Administrative & Communications Coordinator
Ever wondered what goes on behind the scenes at SEED? My name is Anh, I am the Administrative & Communications Coordinator at SEED, a dynamic role that blends organization, creativity, and people skills into one jam-packed and rewarding day. Let’s take an insider view at what an average day looks like for me in this role.
8:00 AM - Early Morning Start
The day begins with a very strong cup of coffee and a quick look at the calendar. Today’s agenda is packed: internal meetings, social media planning, email reviewing, and other daily assignments.
First things first: prioritize. A to-do list is essential, often organized based on priority of what I think is the most urgent at the time and what needs to be done before all others.
9:00 AM – Review Emails and Getting Caught Up.
Emails are the lifeblood of communication. Typically my emails are full of internal updates and messages between colleagues, the inbox is rarely quiet. The first hour is spent answering and asking questions, scheduling meetings, and flagging important messages to be looked at in more detail. At the same time, I would also be checking in on scheduled social media posts and ensuring everything is live and accurate across platforms. Then I would assist the Skills2Succeed team with BlueRabbit tasks.
10:30 AM – Internal Coordination & Meetings
No two days are the same, but meetings are quite consistent. Whether it’s a weekly team meeting or a check-in with my direct supervisor, I am attending meetings often.
The role demands sharp attention to detail: taking notes, recording action items, and mentioning any information that I may have come across.
12:00 PM – Lunch & Catch-up
Lunchtime is often a mix of actual eating and brainstorming campaigns, scrolling through social channels for inspiration, or used as a time to relax and recharge my mind and body. It's also a great time to check in with colleagues, whether in person or virtually, to keep the team's energy up.
1:00 PM – Communications in Action
The afternoon is often where the communications side of the role shines. This might involve drafting and releasing social media posts, or putting the finishing touches on a blog.
Graphic design? Sometimes. Video captions? Absolutely. Website updates? A daily occurence. Flexibility is key as I juggle various platforms and tools to keep the organization’s message consistent and engaging.
4:00 PM – Wrapping Up & Reflecting
As the day winds down, the focus shifts to wrapping up outstanding tasks and prepping for the next day. I often reflect on what went well and what needs more attention tomorrow.
Checking one last time for urgent emails or last-minute requests is part of the daily routine. The key is to end the day with clarity, knowing the wheels are set in motion for the days ahead.
Final Thoughts
Being an Administrative & Communications Coordinator is all about balance—balancing priorities, deadlines, and the needs of others. It’s a role for someone who loves being organized but thrives in creative, fast-paced environments.
No two days are the same, but that’s what I love about it. At the heart of this role is the desire to support the mission, tell the story, and help keep everything running smoothly behind the scenes.
- Anh Nguyen